Submitted for approval 15 April 1997
Revised 30 November 1999
Revised September 2000
Revised September 2001
Revised January 2003
Revised May 2003
Revised February 2009
Revised November 2009
Revised May 2010
Revised December 2012
Revised February 2013
Revised August 2013
Revised May 2014
Revised May 2015
Revised May 2016
Revised December 2017
Revised November 2019
Each full-time member of the department on continuing appointment, continuing appointment track, or renewable contract track as well as the department Chair shall have one vote on all matters that come before the department. All members who are absent because of ill health, leave, or reasons of professional business may vote in the department by written instruction or by written proxy. Those on leave may attend meetings and vote.
Responsibility: The Department Chair is responsible to the President of the College, the Provost and the appropriate Dean for the administration of the department and for the implementation of its programs. But it is also understood that primary responsibility is to members of the department. Term/Review/Renewal: A review of the Chair’s performance is required at least every three years. After six consecutive years of service, a Chair will be recommended by the department only if 80% of the voting membership approves. Service as acting Chair will not be counted in the six years. At the first department meeting of the third or last year of the chair’s term, the department shall elect a committee of three members, comprised of one member from each of the full-time ranks (E. G., assistant, associate, and full).
The committee shall:  solicit nominations of department members willing to serve as Chair;  solicit a written statement from the current chair about his/her intentions to run again or not, and make this information known to the department; conduct open hearings with all candidates to explore their views regarding the office;  allow for written statements from department members about all candidates; and  at least one week before the department votes on the candidates, summarize for the department in writing, the information thus gathered. The department shall then vote on the candidates. This vote, along with any written statements by department members, shall then be submitted to the President or the President’s designated representative.
The department Chair shall nominate an assistant or assistants whenever necessary, subject to department majority approval. The duties of the assistant or assistants will be assigned by the Chair in consultation with the department. The assistant’s or assistants’ term expires with the Chair’s term.
When the need arises, the department shall elect (by a majority of the voting membership) an interim Chair who will assume the duties of the Chair during extended, but temporary absences for a term not to exceed 12 months.
Each member of the department shall nominate by mail ballot two full-time faculty members for the position of Interim Chair from a list of faculty willing to serve. The four members with the highest number of votes shall be the final nominees. An election by mail ballot shall be held and the names of the two members with the highest number of votes, along with the tallied vote, shall be submitted to the President or the President’s representative.
The department may entertain any matter of concern and make recommendations to the Chair.
Regular meetings of the department will be held the first Tuesday of each month during the fall and spring semesters. Special meetings may be called by the Chair, the President of the college, the appropriate Dean, or by a petition of 20% of the members of the department.
Normally an agenda shall be issued by the Chair to all members of the department at least 24 hours before a regular meeting. Any department member may propose an item for the agenda by submitting it in writing to the Chair at least one week before the meeting or later at the Chair’s discretion.
Roberts’ Rules of Order, Current Edition, shall be followed except where special provisions are made by the department.
A majority of the currently active members of the department shall constitute a quorum for meetings.
Minutes of all meetings shall be kept and distributed at least 48 hours prior to regular meetings.
The Chair or appointed representative shall preside at all meetings.
All voting on individuals and academic programs and courses shall be by secret ballot.
At the end of the year, the Chairs of every English Department Committee will present to the Chair for distribution to the department in writing a report enumerating members, actions, and non-confidential committee documentation.
Each standing committee shall elect its own Chair.
All committee meetings (except the Discretionary Fund Committee, and the Personnel Committee) shall be open to all members of the department. Visitors may be permitted to address a committee on specific issues but voting shall be limited to the official membership of the committee.
The Chair of the department shall make available to the department the annual report given to the Dean.
Students are encouraged to attend meetings of the Recruitment and Curriculum committees at the discretion of the committees.
Part-time faculty may attend and participate in meetings with the exception of voting. Temporary voting privileges may be extended to them for a period of time by a simple majority vote of full-time faculty quorum in attendance at that meeting, demonstrated by a show of hands.
If an elective committee seat is vacated before its term expires, or if an elective seat remains unfilled after the annual election is completed, the chair is empowered, but not required, to appoint an eligible faculty member to fill the seat.
The chair may leave no more than one elective seat on a committee unfilled. If two or more seats on an elective committee are vacated before their terms expire, or remain unfilled following the annual election, the chair is required to appoint sufficient eligible faculty members to serve on the committee until the next annual election, so as to ensure that no more than one seat is vacant.
The Directors of the Writing major and the College Writing Program, and all fulltime English Department faculty whose course load is 50% or more for the Writing major. Up to three additional English Department faculty members appointed by the chair for one-year terms, for a total of five committee members. Appointed faculty members will serve no more than three consecutive years on the Committee.
Procedure: The Writing Major Director will serve as the committee chair. The committee will meet as necessary, but no less than three times per academic year.
1. Charge: To evaluate members of the department according to the procedure described below and to forward those evaluations to the department chair for determination of recommendations for awards.
2. Membership: A rotation schedule will determine who serves on the committee, the responsibility rotating among three tenured faculty and the department chair.
All members of the department are required to submit departmental annual reports. The departmental annual reports will be the basis for consideration of discretionary awards. Faculty who do not submit annual reports will not be considered for discretionary awards.
Departmental reports shall detail the scholarly, teaching, and service work of faculty members over the previous 12 months. Department reports should state whether the faculty member received a course release, extra service pay, or was on a leave. Departmental reports shall not exceed two pages (one page for teaching and one page for scholarship and service).
In the event that Discretionary Awards were not offered in a previous year(s), faculty members may include their previous report(s) for consideration for the first year the award is offered again.
Committee members will independently, without consultation, review and rank T/TT departmental annual reports. They will award points on a scale from 1-10 for each of three areas—teaching scholarship, and service—and they will award points on a scale of 1-5 for other work/achievements not included in these categories or to recognize extraordinary achievement in one of the three areas. Committee members will not review and score themselves, and they will not review the department chair, but they will review and score each other. The reports of each committee member will be submitted to the chair. The chair will also review the annual reports and score them in a similar manner. The chair will then have three or four reports for each person in the department who submitted an annual report. The chair will collate these reports, looking for gross inconsistencies or anomalies and discussing any, if found, with the committee. If none is found, or once anomalies are clarified, the chair will average the score for each person in the department and determine a list of rankings. The chair will review that list, look at the history of merit awards over the last three years, and make recommendations to the dean. The chair shall make an effort to spread awards among meritorious faculty over a period of time.
The department chair, in consultation with the director of CWP, will determine the discretionary process for adjunct faculty.
Annual departmental reports will be made available to department members.
Charge: To evaluate and recommend department members for renewal, for continuing appointment, and for promotions.0
The committee shall invite members of the department to apply for promotion. The time of renewal or of continuing appointment decisions is determined by policies of the Board of Trustees.
Notice of all meetings of the committee at which a faculty member is to be considered for renewal, for continuing appointment or for promotion shall be given in writing to the faculty member so that he or she may consult with the committee if he or she cares to do so. The committee must ask for an interview with a person under consideration. All such arrangements shall be made by the Chair of the committee
The committee shall judge each candidate on the basis of teaching, scholarship, and service. A recommendation shall be presented in the form of a motion. Voting on renewals, continuing appointment, and promotion shall be by secret ballot and must be unanimous. The decision shall be forwarded to the Department Chair. When a candidate is applying for continuing appointment and promotion at the same time, the Committee will consider each part of the application separately, using appropriate criteria for each.
If there is one or more dissenting vote or abstention on cases of renewal, continuing appointment, or promotion, the case shall be brought to a meeting of the entire faculty of the department holding continuing appointment. Notice of this meeting shall be given in writing at least 48 hours in advance. It shall be called and chaired by the Chair of the committee. Voting shall be by secret ballot. The committee shall follow the decision of the department majority, which decision shall be forwarded to the Department Chair.
Hearings to which students and faculty will be invited may be held at the request of the faculty member being reviewed.
Charge: To oversee the general welfare of the English Education Program (B.S and M.S.) with regard to such issues as:
Voting Membership: All full time English Education faculty; one member of the English Department elected for a one year term; adjunct professors who teach at least two English education courses each semester.
Ex officio (non-voting) members: English Department Chairperson, Field Experience Coordinator
Procedure: The Current English Education Coordinator will serve as the committee chair. The committee will meet as necessary, but no less than three times per semester.
Charge: To serve as a liaison between adjunct faculty and the Chair and to bring the concerns of the adjunct faculty to the Chair’s attention.
The membership of this committee will be one tenure-track faculty member and three adjunct faculty members, one adjunct elected by members of the Adjunct Faculty Concerns Committee to serve as chair of the committee.
Each year the adjunct faculty will be polled for volunteers to serve on this committee. Serving on this committee is strictly voluntary for adjunct faculty; no benefit will accrue from serving on this committee, and it will not be seen as part of the overall job description or responsibility of any adjunct staff member.
Nominations and Voting: Adjunct faculty members will self-nominate to serve on this committee. If more than three adjunct faculty volunteer to serve on the committee, their names will be presented to the adjunct faculty for a vote. The three adjunct faculty members who receive the most votes will serve on the committee. Once the adjunct faculty members are elected, they will invite a representative of the tenure-track faculty to join their committee. The tenure-track member may be the department chair.
Charge: To oversee the M.A. program and the students enrolled in it, and to make recommendations to the MS coordinator regarding the M.S. program. This will include the following:
The M.A. Coordinator.
Three faculty members elected for staggered two-year terms (after the first election, one shall be chosen by lot to serve a one-year term). Each of these will have taught graduate courses in the last two years, and two of them (at least) will have taught a graduate course in the current school year. (Teaching here includes advising a master’s thesis, a master’s project, or a graduate independent study.)
A chair will be elected by the whole committee.
The M.S. Coordinator will be an ex officio member of the committee, welcome at the meetings but not expected to partake in specific M.A. responsibilities (such as grading the M.A. comprehensive exam, etc.). The M.S. Coordinator’s input will be solicited where applicable.
Three faculty members elected for staggered two-year terms (after the first election, one shall be chosen by lot to serve a one-year term).
The chairs of all the standing committees of the department. No member of the department shall serve as representative for more than one of these committees.
Challenge: To supervise departmental participation in the college’s challenge program
Library and Bookstore:
Career Opportunities and Internships:
It is the responsibility of the Chair to see that these by-laws be kept up to date, made available to all members of the department, and filed with the appropriate administrators of the college.
In accordance with the college policies and the request of the Provost the English Department approves the following criteria for inclusion in the graduate faculty:
In general, the English Department considers a Ph.D. the appropriate qualification for graduate faculty status. Anyone who holds a Ph. D. in English could then advise graduate students and would be a potential graduate instructor. Beyond that general designation, however, there are other criteria to be considered in determining who is qualified to perform certain tasks.
Beyond advising students about courses and programs, English Department faculty with a Ph. D. would be eligible to teach graduate courses, advise master’s projects and theses, and serve as readers for master’s projects and theses. To be qualified to perform these tasks any given faculty member should have one or more of the following:
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