BUFFALO STATE COLLEGE
Submitted for approval 15 April 1997
Revised 30 November 1999
Revised September 2000
Revised September 2001
Revised January 2003
Revised May 2003
Revised February 2009
Revised November 2009
Revised May 2010
Revised December 2012
Revised February 2013
Revised August 2013
Revised May 2014
Revised May 2015
Revised May 2016
Revised December 2017
Revised November 2019
Revised December 2021
Revised May 2022
I. DEPARTMENT: VOTING MEMBERSHIP
Each full-time member of the department on continuing appointment, continuing appointment track, or renewable contract track as well as the department Chair shall have one vote on all matters that come before the department. All members who are absent because of ill health, leave, or reasons of professional business may vote in the department by written instruction or by written proxy. Those on leave may attend meetings and vote.
A. Responsibility: The Department Chair is responsible to the President of the College, the Provost, and the appropriate Dean for the administration of the department and for the implementation of its programs. But it is also understood that primary responsibility is to members of the department.
B. Term/Review/Renewal: A review of the Chair’s performance is required at least every three years. After six consecutive years of service, a Chair will be recommended by the department only if 80% of the voting membership approves. Service as acting Chair will not be counted in the six years. At the first department meeting of the third or last year of the chair’s term, the department shall elect a committee of three members, comprised of one member from each of the full-time ranks (e.g., assistant, associate, and full) if possible.
C. The committee shall:  solicit nominations of department members willing to serve as Chair;  solicit a written statement from the current chair about his/her intentions to run again or not, and make this information known to the department;  conduct open hearings with all candidates to explore their views regarding the office;  allow for written statements from department members about all candidates; and  at least one week before the department votes on the candidates, summarize for the department in writing, the information thus gathered. The department shall then vote on the candidates. This vote, along with any written statements by department members, shall then be submitted to the President or the President’s designated representative.
D. Assistant or assistants to the Chair: The department Chair shall nominate an assistant or assistants whenever necessary, subject to department majority approval. The duties of the assistant or assistants will be assigned by the Chair in consultation with the department. The assistant’s or assistants’ term expires with the Chair’s term.
E. Interim Chair:
When the need arises, the department shall elect (by a majority of the voting membership) an interim Chair who will assume the duties of the Chair during extended, but temporary absences for a term not to exceed 12 months.
Each member of the department shall nominate by mail ballot two full-time faculty members for the position of Interim Chair from a list of faculty willing to serve. The four members with the highest number of votes shall be the final nominees. An election by mail ballot shall be held and the names of the two members with the highest number of votes, along with the tallied vote, shall be submitted to the President or the President’s representative.
F. Elected coordinators:
The English Education Coordinator and the M.A. Coordinator are elected to three-year positions by the faculty of their respective programs. The election process, candidate eligibility, and expectations for these positions are described in policy statements on file with the department.
DEPARTMENT MEETINGS AND BUSINESS
A. The department may entertain any matter of concern and make recommendations to the Chair.
B. Regular meetings of the department will be held the first Tuesday of each month during the fall and spring semesters. Special meetings may be called by the Chair, the President of the college, the appropriate Dean, or by a petition of 20% of the members of the department.
C. Normally an agenda shall be issued by the Chair to all members of the department at least 24 hours before a regular meeting. Any department member may propose an item for the agenda by submitting it in writing to the Chair at least one week before the meeting or later at the Chair’s discretion.
A. Advisory Council
1. Charge: To act in an advisory capacity to the Department Chair. The Council will:
B. English Bachelor of Arts Curriculum and Assessment Committee (“BA Committee”)
1. Charge: To oversee the English BA and all literary studies minors. The Committee will:
2. Membership: Four members elected from among the full-time English literature faculty to staggered two-year terms; one member appointed by the Department Chair to a one-year term. The committee will choose its chair.
C. Writing Bachelor of Arts Curriculum and Assessment Committee (“Writing Committee”)
1. Charge: To oversee the Writing major, the Writing minor, and the Technical Writing Certificate. The Committee will:
2. Membership: All full-time English Department faculty whose course load is 50% or more for the Writing major. Other faculty who regularly teach Writing courses may also be invited by the Committee to serve as well. The Writing major coordinator shall serve as the committee chair.
D. English Education Curriculum and Assessment Committee (“English Education Committee”)
Charge: To oversee the English Education Programs (BS, PTCP, MSEd, and English Education Minor) with regard to such issues as:
3. Procedure: The committee will meet as necessary, but no less than three times per semester.
E. English Master of Arts Curriculum and Assessment Committee (“MA Committee”)
1. Charge: To oversee the MA program and the students enrolled in it. The committee will:
F. College Writing Program Curriculum and Assessment Committee (“CWP Committee”)
1. Charge: To oversee the College Writing Program. The Committee will:
2. Membership: The director of CWP, the director of the Writing Center, and all full-time English Department faculty whose course load is 50% or more for CWP. Other faculty who teach for CWP may be invited by the Committee to serve as well. Committee membership should consist of at least four people. The CWP director shall serve as the committee chair.
G. Curriculum Oversight and Scheduling Committee
2. Membership: One representative from each Degree Committee plus the Department Chair, ex officio. The Department Chair will chair this committee.
H. Recruitment Committee:
1. Charge: To manage the hiring process for full-time lines (tenure-track, target-of-opportunity, visiting, and other full-time instructorships). “Managing” includes advertisement, screening applications, coordinating interviews and campus visits, soliciting input from faculty and students, and making recommendations for hiring, which will go to the department for an expedited vote (based on the majority of votes cast). Details of the voting procedure shall be developed by the Recruitment Committee.
2. Membership: Five faculty members appointed by the Chair in consultation with the Advisory Council when a line becomes available or when a target of opportunity presents itself.
I. Personnel Committee:
1. Charge: To evaluate and recommend department members for renewal, for continuing appointment, and for promotions. In consultation with the Department Chair, to nominate faculty for extra-departmental awards and recognition.
J. Student Welfare Committee:
Three faculty members appointed by the Department Chair for one-year terms. The committee will choose its chair.
K. Adjunct Faculty Concerns Committee
1. Charge: To serve as a liaison between adjunct faculty and the Department Chair and to bring the concerns of the adjunct faculty to the Department Chair’s attention.
L. Discretionary Fund Committee
1. Charge: To evaluate members of the department according to the procedure described below and to forward those evaluations to the Department Chair for determination of recommendations for awards.
2. Membership: A rotation schedule will determine who serves on the committee, the responsibility rotating among three tenured faculty and the Department Chair.
APPOINTMENTS MADE BY DEPARTMENT CHAIR
Faculty members will be appointed to the following positions on an annual basis by the department chair. These appointments constitute departmental service, the scope of which is described in job descriptions on file with the department.
VI. POWER OF BY-LAWS AND AMENDMENT PROCESS
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